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CLOSED-Pre-RFQ Webinar for Hydro-Generating Units, 51, 52 and 54 Overhaul: Engineering Assessment/Scoping, design Criteria Development and Construction Administration Services

Original Date Posted: May 20, 2016 10:08 am


Due Date: 6/2/2016, 1:00 PM - 2:00 PM (Pacific)

NOTICE OF PRE-RFQ WEBINAR FROM

 THE CITY OF SEATTLE

SEATTLE CITY LIGHT DEPARTMENT

 Request for Qualifications #SCL-17500

For

Hydro-Generating Units 51, 52 and 54 Overhaul: Engineering Assessment/Scoping, Design Criteria Development and Construction Administration Services

CLICK HERE FOR A PRINTABLE VERSION

 

The City of Seattle, Seattle City Light Department (“SCL”), seeks to engage a consultant to provide technical, construction and project management support in the planning, construction and commissioning of overhauls of three generators at the Boundary Hydroelectric Plant. A summary description of the anticipated scope of work is provided on page 4 of this document.

SCL will be hosting a Pre-RFQ Webinar for interested consultants on Thursday, June 2, 2016.   This webinar is for interested consultants only, and is not intended for contractor teams.

The purpose of the Pre-RFQ Webinar is twofold:

  1. Provide an overview of the upcoming RFQ and solicit questions and feedback from interested consultants.
  2. SCL will be utilizing a new procurement approach to select a highly qualified consultant for this project. The webinar will provide an overview of the new procurement approach, which incorporates a refined proposal process that emphasizes the following:
    • The expertise and experience of the individual project team members proposed by each consultant (i.e. the specific individuals the consultant would assign to the project should they be selected)
    • The capability of consultant teams to clearly demonstrate their proposed project methodology and execution plan.
    • The ability to identify, prioritize, and minimize potential project risk factors.

The RFQ documents are not ready for release at this time; however, SCL anticipates they will be ready for release in mid-June 2016. A formal mandatory Pre-Submittal conference will be held approximately one week following the release of the RFQ.  The Pre-Submittal Conference is tentatively scheduled for Thursday, June 23 and will provide greater detail for consultants and their potential project teams should they choose to respond to the RFQ.

Interested consultants are strongly advised to attend the Pre-RFQ Webinar on June 2nd, and to include the operational personnel (potential project team members) that would be assigned to the project if awarded.

 

Note: an RSVP form and a summary of the anticipated Scope of Work for the upcoming RFQ is provided below.


Pre-RFQ Webinar Coordinates

In an effort to provide potential bidders with an overview of an upcoming consultant opportunity and procurement process, a Skype Webinar has been scheduled for Thursday, June 2, 2016 from 1:00-2:00pm Pacific Time.

Please join the Skype Meeting (and/or supplemental audio line) a few minutes early to prevent technical delays.

Join Skype Meeting (click to join): https://meet.ku.edu/brianlines/GQ3HH50Y

Supplemental Audio Line: 1-877-820-7831; Passcode: 419599

 

INSTRUCTIONS TO JOIN THE SKYPE MEETING WEBINAR:

 

  1. Click the Join Skype Meeting hyperlink above.
  2. Your default web browser will automatically launch & take you to the meeting URL
  3. Sign in by doing one of the following:

 

  1. Download and install the Skype for Business Web App plug-in.

This is a quick process and only 8 MB. Download and run the install.

  1. Once finished, click on “Join the meeting”
  2. A new window will pop up. Select “Launch Application”
  • Another new window will pop up. You will be prompted to enter a User Name and Password. Skip this and instead select “Sign in as a guest to the meeting.” You will be prompted to type a guest name.
  1. Click on “Join the meeting”
  2. Note: if you DO NOT allow the Web-App plug-in, you will not be able to hear the audio. You would need to call into the Supplemental Audio Line (provided above) to hear the audio.

 

  1. If you choose to NOT install the plug-in, follow these steps:
    1. Follow the same steps as above (i – v)
    2. Note: if you DO NOT allow the Web-App plug-in, you will not be able to hear the audio. You would need to call into the Supplemental Audio Line (provided above) to hear the audio.

 

Detailed instructions for joining the Skype Meeting can be found here: http://technology.ku.edu/sites/technology.ku.edu/files/docs/training/h_LyncWebApp_Attendees_v1.0.pdf

Representatives from interested consultant firms are invited to attend the Pre-RFQ Webinar.

To assist our planning for this webinar, SCL requests that interested consultants email the RSVP Form (provided below) to confirm their attendance.  Those who confirm their interest and attend the webinar may also have the opportunity to access a copy of the documentation shared during the webinar.

 

RSVP Form is requested to assist SCL in planning for this Webinar

Please email this RSVP form to Lorrie van den Arend

lorrie.vandenarend@seattle.gov

Consultant Firm:
Will Attend? Yes or no.
 
Attendee Name
Title/Position
Email Address:
 
Attendee Name
Title/Position
Email Address:
 
Attendee Name
Title/Position
Email Address:

 

Summary of Anticipated Scope for the Upcoming Boundary Overhaul RFQ

Seattle City Light (SCL) seeks a Consultant to provide technical, construction and project management support in the planning, construction and commissioning of overhauls of three generators at the Boundary Hydroelectric Plant. Three of the six generators at the Boundary Plant have been overhauled over the last five years. This project seeks to overhaul the three remaining hydro-generators, Units 51, 52 and 54. These three generators were originally installed in 1967 and 1968 and last re-wound between 1979 and 1983.  The Boundary Hydroelectric Plant is located on the Pend Oreille River in the northeastern corner of Washington State, one mile south of the Canadian Border, 14 miles west of the Idaho border and approximately 10 miles north of Metaline Falls, Washington, in Pend Oreille County.

The project goals are to upgrade/replace/refurbish power generation Units 51, 52 and 54 to increase power generation potential and provide another 40 years of reliable, trouble free power production. The scope of work for the Consultant is to work with SCL to develop detailed objectives for the project, determine the desired generator capacities, scope the upgrade of associated equipment, eliminate existing constraints on machine operation  with an overall design approach that is low maintenance using field proven construction techniques and components.  Propose best practices for machine monitoring to allow condition based maintenance in future years.

Reporting directly to the SCL Project Manager, or their designee, the Consultant and their sub-consultants shall provide oversight, administrative resources, and technical services required to meet the objectives of the project. These services include but are not limited to project management and engineering support for the needs of the project for each of the entire overhauls and the subsequent successful return to service of Units 51, 52 and 54.

The full extent of services to be provided by the consultant shall be determined and agreed upon to meet the needs of the project, Seattle City Light, and the City of Seattle. A broad range of technical expertise (multi-disciplined) and proficiency in these areas will be required to successfully support the project.  Sub-consultants and technical services provided under the resultant contract may be expanded as needed and may include but not be limited to:  assessment of unit/plant/project capacity and limitations, scoping and planning of the overhaul project (including identifying equipment to be replaced, upgraded and/or refurbished), identification of any efficiencies that may be gained as a result of the overhaul project, specification development, proposal evaluation, design review, on-site construction management services, machine modeling and analysis, vendor compliance, etc.

The term of the contract shall extend from the date of execution by the General Manager and Chief Executive Officer of Seattle City Light, or designee, through 2022. City Light has identified a budget of $500,000 for Phase 1 of this 3 Phase project.  The overall project contract amount is estimated at $3,100,000.

 

The Consultant work will be divided into the phases listed below:

Phase 1. Scoping (2016-2017)

The Phase 1 Scope of Work is expected to include, but not be limited to, the following tasks:

  • Project Management Services
  • Condition Assessment
  • Scoping Study Report
  • Contracting Strategy

Phase 2. Contractor Procurement and Design Review (2017-2021, with most work completed by 2019)

The Phase 2 Scope of Work is expected to include, but not be limited to, the following tasks:

  • Project Management Services
  • Solicitation Support
  • Design Review

Phase 3. Construction support (2019 – 2022)

The Phase 3 Scope of Work is expected to include, but not be limited to, the following tasks:

  • Project Management Services
  • Construction Administration Services
  • Construction Technical Support for First Unit (anticipated summer 2019 – spring 2020)
  • Construction Support for Second Unit (anticipated summer 2020 –spring 2021
  • Construction Support for Third Unit (anticipated summer 2021 – spring 2022)

 

 


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