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CLOSED-SDOT 17-044: FAUNTLEROY BOULEVARD CONSTRUCTION PHASE COMMUNICATIONS

Original Date Posted: June 7, 2017 7:30 am


Due Date: 4 p.m., June 21, 2017

CITY OF SEATTLE
REQUEST FOR STATEMENT OF QUALIFICATIONS
CONSULTANT SERVICES 

SDOT 17-044: Fauntleroy Boulevard Construction Phase Communications 

The City of Seattle, through Seattle Department of Transportation, requests Statements of Qualifications (SOQ) from qualified Consultants for SDOT 17-044: Fauntleroy Boulevard Construction Phase Communications 

This contract is estimated to be up to $350,000

Scope of work:
SDOT is seeking consultant services for community outreach for the project beginning in pre-construction and continuing through construction.

The project team will be led by the SDOT project manager and will include the SDOT outreach manager, SDOT construction engineer, and construction contractor and associated sub-consultants. This team will work closely with representatives from other City departments and agencies. This team is anticipated to meet up to weekly, either in-person or via conference call. The purpose of these meetings will be to review project progress, discuss key issues, and allow for input from all project participants. Additionally, there will be weekly construction meetings with the contractor to review schedule and discuss key issues requiring a closer review by subject-matter experts.

The project team will be guided by and SDOT Steering Committee (consisting of SDOT upper management) that could meet monthly. SDOT management may also hold periodic executive meetings with City Council, the Mayor’s Office, and/or other agencies. Over the course of the project, the CONSULTANT will be expected to assist in preparing materials in advance of these meetings and briefings.

This Scope of Work documents approximate Tasks to be performed by the CONSULTANT community outreach:

  1. Outreach Management – Assign an individual as the Outreach Manager who shall develop and maintain the CONSULTANT scope of work, schedule, budget, manage risk, change and quality, and communicate with SDOT. Also provide a monthly progress report that includes accomplishments in previous period, activities next period, changes in scope/schedule/budget, issues, and action items. Monthly invoice shall be separated at the Task level. Provide agendas and summary notes for all project meetings.
  2. Community outreach – Develop and implement a construction communications and notification strategy to keep project stakeholders aware of construction impacts and progress; coordinate with adjacent properties and businesses for access needs or impacts to utilities; and keep the greater neighborhood, community organizations, and local blogs aware of project progress. Additional community outreach work may include preparing mailings, drafting presentation, and council briefing materials; monitoring and making response recommendations to emails; and assisting SDOT to update the project webpage. Ensure compliance with the City’s Race and Social Justice Initiative and Inclusive Outreach and Public Engagement (IOPE) and coordinate with the Office of Economic Development and Department of Neighborhoods.

Note:
SDOT has identified the above tasks as core functions in this scope of work.

A core function is any element of a particular scope of work which SDOT is certain will be performed and completed through all phases of this Contract.  Consultants shall focus on the core functions when developing meaningful and realistic integration of WMBE roles in proposed Inclusion Plans.

Interested qualified consultants request the Request for Qualifications packet at the following address:                         https://www.ebidexchange.com/seattle.

NOTE: YOU MUST FORMALLY REGISTER AT EBID IF YOU WISH TO RECEIVE ADDENDUMS.

The Request for SOQ’s packet includes a more detailed Scope of Work, administrative requirements such as subconsulting, insurance, selection process, schedule, etc.

SOQ’s must be received by the Seattle Department of Transportation, Attention: Dominic Kirangi, 700 Fifth Avenue, Suite 3800, P. O. Box 34996, Seattle, Washington 98124-4996 by 4:00 p.m., June 21, 2017

 Any questions regarding this Request for SOQ’s may be submitted via eBid eXchange. Response to questions will be provided via eBid Addendum.

Dates of publication: June 7, and June 14, 2017.


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