THE CITY OF SEATTLE

SEATTLE CITY LIGHT DEPARTMENT

REQUEST FOR PROPOSALS

For

Wood Pole Test and Treat

SCL-11120

The City of Seattle, Seattle City Light Department (“SCL”), seeks to engage a consultant to provide inspection and assessment services along with life‐extending treatment to Seattle City Light’s wood pole infrastructure. This marks the continuation of our multi‐year cyclical “Wood Pole Test and Treat” program that will visit about 2/3 of City Light’s infrastructure over a six (6) year period.

SCL is seeking qualified firms to provide the following:

• Professional, reliable and high‐quality inspection of its wood poles each year for up to six (6) years.
• Reliable reporting on the condition of its wood poles and recommendations on follow‐up maintenance or replacement activities in the context of the NESC 214 guideline and industry best practices.
• Life extension of treated poles commensurate with the specified preservative methodology.
• Competitive pricing and maximum value for City Light and its customers.
• Accurate recording, management and submittal of all relevant data in a format specified by City Light that will facilitate uploading into City Light’s Work and Asset Management System (WAMS).
• Compliance with all applicable environmental and safety requirements and guidelines.
• Compliance with WMBE Inclusion Plan goals.

The term of the contract shall extend from the date of execution by the General Manager and Chief Executive Officer of Seattle City Light, or designee, through December 31, 2019. City Light has identified a budget for this project but estimates the contract to be $675,000.00 per year for the initial two (2) years of this project.

SCL, May at its option, amend the original contract for scope, time, and funding, subject to the continuing appropriation authority by the Seattle City Council.

OBTAINING RFP DOCUMENTS: Documents are available online at http://www.ebidexchange.com/seattle. Consultants must complete a free registration prior to viewing, printing and saving to their own equipment at no cost, or ordering full or partial document sets and/or CDs through the Web site. For help using this site, or to order documents if you are unable to access the Web site, please call eBid Systems at 206‐855‐8430 or toll‐free at 1‐888‐291‐8430. Free internet access to obtain these documents is available at Seattle Neighborhood Service Centers and most public libraries.

Proposals one original unbound, and five (5) bound copies, and one (1) electronic CD copy of the response must be delivered by 3:00pm PST on October 14, 2013, to the address below:

Seattle City Light

Procurement & Contracting Division

700 Fifth Avenue, Suite 3200

Seattle, WA 98104‐5031

Attention: David McLean, SMT 3004

The City’s proposed schedule is outlined in the RFP.

The contract that is awarded as a result of this RFP will be awarded in a manner that will comply with all applicable laws of the United States, State of Washington, the City Charter, and Ordinances of the City of Seattle.

“WOMEN AND MINORITY AFFIRMATIVE EFFORTS REQUIREMENTS: All proposals are required to meet the Affirmative Efforts requirements as specified in the RFQ/RFP. An Outreach Plan will be required for the top rated consultant(s).”