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September 2013



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CLOSED-Worker’s Compensation Best Practices and Benchmarking Study, RFQ-SCL-11571-A

Original Date Posted: September 30, 2013 9:07 am

Due Date: 10/18/2013, 2:00 PM (Pacific)





Solicitation# SCL- 11571-A

Workers Compensation Best Practices and Benchmarking Study

The City of Seattle, Seattle City Light Department (“SCL”), seeks to engage a consultant to provide consulting services to assist with improving the cost-effectiveness and efficient delivery of the services and to provide actionable data around industry-wide challenges.

SCL is seeking qualified firms to provide the following:

Knowledge, essential skills, experience, and analysis approach to provide SCL with an analysis and recommendations for SCL regarding workers compensation policies as compared to electric utilities including:

1. Benchmark best practices electric utilities, provide gap analysis between those utilities’ practices and City Light’s Workers Compensation Program, and then provide best practices recommendations for City Light.

     a. Metrics ID

     b. Benchmarking

     c. Case studies of best practices

     d. Recommendations for improvement

2. Determine and recommend adequate cost-effective methods for the overall claims process, from forms access to filing procedures.

3. How other similar utilities with comparable laws in Washington State process their claims.

4. Determine if other utility companies have a triage program, how it is staffed and managed, and cost to run a triage program.

5. Provide information and recommendations about best practice utilities that have pre-employment screening, without violating the Americans with Disabilities Act.

6. Provide information and recommendations about how best practices utilities allocate claim’s expenses related to pre-existing health conditions.

7. Provide Case Studies from at least two best practices public electric utilities in states with Workers Compensation laws that are similar to those in Washington State. Possible case studies could come from members of the Large Public Power Council (LPPC) and/or American Public Power Association (APPA).

8. Recommend incentive programs to help reduce injuries and reduce costs.

The term of the contract shall extend from the date of execution by the Superintendent of Seattle City Light, or designee, through December 31, 2014. City Light has identified a budget for this project of $65,000.00 to $99,000.00

SCL may at its option amend the original contract for scope, time, and funding, subject to the continuing appropriation authority by the Seattle City Council.

OBTAINING RFQ DOCUMENTS: Documents are available online at . Consultants must complete a free registration prior to viewing, printing and saving to their own equipment at no cost, or ordering full or partial document sets and/or CDs through the Web site. For help using this site, or to order documents if you are unable to access the Web site, please call eBid Systems at 206-855-8430 or toll-free at 1-888-291-8430. Free internet access to obtain these documents is available at Seattle Neighborhood Service Centers and most public libraries.

Proposals, one (1) original unbound, five (5) bound copies, and one (1) electronic CD copy of the response must be delivered by 2:00pm PST on October 18, 2013, to the address below:

          Seattle City Light

          Procurement & Contracting Division

          700 Fifth Avenue, Suite 3200

          Seattle, WA 98104-5031

          Attention: David McLean, SMT 3004

The City’s proposed schedule is outlined in the RFQ.

The contract that is awarded as a result of this RFQ will be awarded in a manner that will comply with all applicable laws of the United States, State of Washington, the City Charter, and Ordinances of the City of Seattle.

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