Title: CLOSED-On-Call Real Estate Leasing Brokerage Projects RFP-FAS-2011-057  Ebid number is FAS 2011-057

Project Description: Purpose:
At this time, the Department of Finance and Administrative Services (FAS) is soliciting real estate brokers and their firms to submit proposals for leasing and consultation engagements. These on-call contracts may be entered into with individual brokers specializing in certain types of property as well as full-service firms.

The City also encourages real estate brokers and their firms that qualify as small businesses to apply to the City of Seattle Real Estate Services Consultant Roster Category 59, Real Estate Consulting, which is now open to small businesses for Real Estate Brokerage Projects.

Process:
Interested real estate brokers and brokerage firms are invited to submit a proposal as defined in this Request for Proposals. In preparing proposals, parties may wish to attend an optional informational meeting; dates for these events can be found on the cover page. After the submittal deadline, FAS will review the submitted proposals and may invite some proposers for an interview. FAS intends to negotiate and sign on-call contracts with multiple firms that have demonstrated their ability and experience to represent the City in lease negotiations with the City. The City is under no obligation whatsoever to assign work to the Proposer.

As real estate brokerage projects are identified, the City will solicit short proposals from brokers/firms with signed consultant contacts. The City then selects a broker/firm who is best suited for each project. The City will issue a Letter of Authorization under the on-call contract specifying the negotiated scope of work, timeline for completion and the cost of projects based on the rates and/or fees set forth in the on-call contract.

On-call contracts with each firm will include a negotiated fee structure for projects to be provided by the broker or firm. Proposals should include commission rates, a fee for service structure, and/or hourly rates for projects. When a Letter of Authorization is issued, the City and the firm will select the appropriate fee structure based on the master on-call contract. Compensation may be paid on a monthly basis for projects rendered or at the completion of the projects, or some combination of the two. City funding for each assignment will be based on the City Department responsible for each particular property as well as the type of property in question.

Engineer’s Estimate: NA

Proposal Due Date and Time: 12/02/2011, 4:00 PM Pacific.

Pre-Proposal Conference:  Check with www.ebidexchange.com/seattle

Pre-Bid/Pre-Proposal Attendees List: k with www.ebidexchange.com/seattle

City Contact: Bill Craven bill.craven@seattle.gov 206-684-0430